New UMSL Moving Expense Allowance Policy

The following announcement was sent to all UMSL faculty and staff from Human Resources, via campus-wide email, on Monday, July 23, 2018.

Beginning with the 2018 tax year, changes to federal tax law no longer allow most taxpayers to deduct moving expenses. To remain in compliance, the University is revising its policy regarding nontaxable moving benefits for newly-hired faculty and staff members, or those who are required to relocate. These policy changes will become effective August 1.

The new policy is different from current policy in that:
• The University will now offer a flat moving allowance to the employee rather than paying actual cost of moving, which was previously paid through either a reimbursement or direct bill.
• Receipts will no longer be required.
• Limits for the moving allowance will be up to 5% of the faculty or staff member’s salary or $10,000, whichever of the two figures is lower.
• A signed repayment agreement will be required prior to disbursement of funds. This agreement ensures a new faculty or staff member either remain with the University for a predetermined period of time or reimburse the University for moving allowances.
• Moving allowances are not an entitlement and will not be authorized in all circumstances. A moving allowance must be authorized by the Chancellor or designee; departments may limit moving allowances to less than the maximum allowed by policy.
• Approved moving allowance will be paid after the employee’s effective date of hire with the University of Missouri, or after the employee begins regular employment at the new campus or location, if they are a current University employee.

The revised policy and the moving allowance agreement may be found at: HR-103 Moving Allowance – https://www.umsystem.edu/ums/rules/hrm/hr100/hr103.

If you have questions regarding the new policy or its implementation, please contact UMSL Human Resources at X5805, or at umslhr@umsl.edu.