Just a few important reminders from Human Resources…

How to report COVID- 19 case and/or symptoms:
1.  Please log on to umsl.edu/staysafe/reporting.html.  The submission of the form is received by the Campus Health Officer, who is responsible for tracking confirmed or suspected COVID-19 cases on campus. For faculty and staff, the form will also be received by Human Resources who will work with the appropriate supervisor to address departmental needs related to the affected employee’s absence. Employees are also responsible for notifying their supervisor if their health status results in an absence from work.
Questions? Contact Health Services at (314) 516-5671.

How to apply for FFCRA Leave:
2.  Employees requesting paid time off as a result of qualifying Families First Coronavirus Response Act  (FFCRA) reasons must complete the “FFCRA Paid Sick Leave and Paid Family and Medical Leave Request Form (PDF, 854KB).  The form will be signed by your supervisor and then reviewed by human resources for eligibility and approval. Instructions on where to submit the form for review and approval is noted on the request form.  If approved, you and your supervisor will receive an email with instructions on how to put the time in your time sheet.  FFCRA Paid Sick Leave ends December 31, 2020.

Having technical issues with completing the Return to Campus training:
3.  Users can learn more about how to access training in our how-to guide. If you need support as you complete training, reach out to the HR Service Center at (573) 882-2146, (800) 488-5288 or via email at hrservicecenter@umsystem.edu.  For our campus, myLearn is reporting a 40% completion rate as of November 25th.  The last day to complete all  of the Return to Campus training is December 22, 2020. 

The New Employee Orientation dates for the remainder of 2020:
4.  December 7 and December 14

Reminder: Complete Required Annual Training

This is a reminder that the deadline for faculty, staff and student employees to complete your annual training is December 22, 2020. 

UMSL’s overall completion rate is about 33% as of November 11th.  To complete your annual training please access myLearn and select the “Access myLearn ” icon in the upper right-hand corner of the screen.  For the best experience while completing your training, use either Firefox or Google Chrome as your web browser.  It is recommended you avoid using a mobile device to complete your training.

A Message from Human Resources…

Just a few reminders of upcoming events and deadlines…

Election Day is Tuesday, November 3rd
November 3rd is election day and polling places in Missouri are open from 6:00 am until 7:00 pm.  Form UMSL employees (even if you live in Illinois) whose schedule does not allow three (3) successive hours off when polls are open, they may, prior to election day, request the necessary (paid) time off to vote.   Supervisors may specify the time an employee may be absent to vote.  For details see UM Policy HR-411     
The voting time reporting code for BIW employees is “VOT” while the code for monthly employees is “VTM”.
If you have any questions, please contact your HR Consultant.

Annual Enrollment Ends Friday, November 6th
Annual Enrollment is coming up; from October 26–November 6, 2020, you can make changes to your insurance elections for the 2021 plan year.  There are a few steps you can take now to prepare:

Focus Friday, November 6th:   The Chancellor has designated November 6 as Focus Friday – a day for us to focus on self-care, reflection and wellness.   The goal of this day is for us all to make adjustments, no matter how small, that support the health and well-being of each one of us.
Just a few simple changes to our day can give us all a brief, but meaningful break from the new normal:

  • Modify assignments or instruction/class plans to give students a day to focus on studies or personal needs
  • Supervisors can reschedule plans to provide a day free of Zoom/Teams meetings and conference calls for their staff
  • Take a walk, visit the Rec Center or join a virtual fitness class to stay active
  • Limit email activity to avoid inbox-overload for others
  • Visit the Virtual Relaxation Room or engage in a guided mindfulness practice
  • Reach out to connect with friends, family members or neighbors
  • Send a note of gratitude to those who have helped you during this time or find an opportunity to volunteer for others
  • Perform an act of kindness




REMINDER, Last Visit: Drive-thru Flu Shot Clinic

Flu season is quickly approaching, and getting your annual flu shot is as important as ever as we continue to adapt to the COVID-19 pandemic. To help you get vaccinated in the safest way possible, the university is holding drive-thru flu shot clinics. Flu shots are only available to faculty, staff, dependents (children 7 years and older accompanied by a parent or guardian) and retirees who are enrolled in UM System medical plans. No cash or credit cards will be accepted/processed during the event.

Thursday, October 22
Parking Lot K
2:30-5:30 p.m.

Tips for attending a drive-thru flu shot clinic:

*Bring your insurance card and a completed flu shot consent form.

*You’ll receive your vaccination from the convenience of your car. It’s recommended you wear loose-fitting clothing or short sleeves so your arm is easily accessible.

*Someone will collect insurance information, payment (if necessary) and provide additional details about the process. Signs will help direct traffic flow. Please be patient and anticipate a wait.

*Staff members will screen for COVID-19 symptoms upon arrival. If you are not feeling well, attend a clinic later or get your vaccination from another location offering flu shots when you are feeling well.

*To protect staff members, keep your windows rolled up as you wait. Everyone at the clinic is required to wear a face covering—including those in vehicles. Children under the age of two should not wear face coverings.

*When receiving your shot, keep your face covering on and face forward to reduce the risk of spreading COVID-19.

Questions? Contact the HR Service Center at 573-882-2146 or HRServiceCenter@umsystem.edu.

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Virtual Graduate Information Fair

Are you a staff member at UMSL thinking about pursuing a graduate program here at UMSL? Join the Graduate School and Office of Admissions for a virtual Graduate Information Fair on Wednesday, October 28 to learn more about graduate programs here at UMSL.

You will hear about graduate admissions at UMSL followed by breakout rooms hosted by different academic departments. Faculty, staff, and current students will be available to help answer your questions.

Graduate Admissions – 4:00 p.m.
Academic Session #1 – 4:30 p.m.
Academic Session #2 – 5:30 p.m.

Check out the academic departments who will be presenting and register at this website.


For more information please contact UMSL Admissions:
For Applicants:  314-516-5458
Email:  gradadm@umsl.edu

For Current Students:  314-516-5900
Email:  gradadm@umsl.edu

Professional Development Opportunities from ODEI

The Office of Diversity, Equity, and Inclusion is offering many professional development opportunities this Fall/Spring to support your efforts to build a more welcoming and inclusive campus community.  In order to mitigate risk, all programming for the Fall 2020 is scheduled to take place online (either Canvas or Zoom).  Spring 2021 registration will be opened once it is determined if sessions will take place in-person or will continue online.

All programs are free of charge and open to all UMSL employees.

Click here to download the ODEI Professional Development flyer.

For more information and registration please visit https://blogs.umsl.edu/diversity/training-and-professional-development/

Return to Campus Training Due September 5th!

Just a friendly reminder, everyone should complete the Return to Campus training that is available in myLearn by September 5. 

Return to Campus training is designed to help faculty, staff and student workers learn about university policies and practices related to COVID-19. Training is available in myLearn and can be accessed by selecting the “Learning Plan” icon in the top, left-hand corner.

Users can also learn more about how to access training in our how-to guide.  If you need support as you complete training, reach out to the HR Service Center at (573) 882-2146, (800) 488-5288 or via email at hrservicecenter@umsystem.edu.


Nomination Deadline 8/14 for Chancellor’s Staff Excellence Awards

The deadline to nominate an outstanding Staff member for the Chancellor’s Excellence Award is Friday, August 14th!

Each year the Chancellor awards $1,000 each to three outstanding UMSL staff members for the Chancellor’s Excellence Awards. These awards are intended to recognize their contributions to the University. One recipient comes from each of the three staff categories:

• administrative/professional
• office/technical
• service/maintenance

A committee, appointed by the Chancellor, reviews nominations and recommends one individual from each category to receive an award. All staff members, except those who have won the award in the past three years, are eligible for nomination.

Complete and submit the online nomination form by August 14, 2020. Recipient’s will be announced at the Chancellor’s State of the University Address.

As a nominator, you will be entered into a random drawing as our thank you!

Please nominate employees who consistently demonstrate professionalism and reflect our core values:
Trust/Integrity – Respectful interactions, serving others, building goodwill, transparency, and accountability.
Inclusion- Intentionally creates an inclusive, equitable community.
Innovation- Drives change for the purpose of the greater good.
Access- Keeps our campus accessible and removes barriers for individuals that makes the environment better for all of us.
Success- Inspires and empowers others to reach their goals, break through barriers and achieve their goals.
Engagement- Open minded, inviting and solution-oriented. Forges collaborative partnerships on campus and in the community.

During the 2019 State of the University Address, Interim Chancellor and Provost Kristin Sobolik recognized faculty and staff who have served at the university for 5, 10, 15, 20, 25, 30, 35, 40 and 45 years.

If you need assistance, please contact Ericka Webb at X4130.

UMSL Faculty & Staff Microsoft Multi-Factor Authentication (MFA) – July 08, 2020

Effective July 8, 2020, all UMSL Faculty and Staff user accounts will use Microsoft Multi-Factor Authentication (MFA) when logging into Microsoft products, including Outlook, Outlook Web Access, Microsoft Teams, and Office 365.  Multi-Factor Authentication provides an additional layer of security by requiring you to receive and enter a temporary passcode when logging on, which helps ensure that your credentials cannot be used by anyone other than you. This is part of a system wide project to better protect the information of the University.

ITS recommends that you use a desktop computer to walk through the instructions for mobile device installs before July 8th. For setup instructions please visit: http://umsl.edu/technology/Microsoft-Multi-Factor-Authentication-Setup.pdf

To begin using Microsoft MFA, download the Microsoft Authentication App from the app store on your mobile device. Then, register your account at aka.ms/mfasetup.

We highly recommend you review the Frequently Asked Questions by visiting: http://umsl.edu/technology/microsoft-authentication.html

If you have any questions, please contact the Technology Support Center at 314-516-6034 or chat with us at https://help.umsl.edu.